My friend... I was like you. I had over 9,000 messages in my inboxes. Plural.
I am currently doing inbox zero for both my personal and professional inboxes. That means that on a daily basis I hit zero messages in my inbox.
But alas, during a recent upheaval in my personal life, I let this go for my personal inbox for a while. Then I reinstated it. So the memory of how I did that is fresh in my mind, and I have the opportunity to share that with you.
Inbox zero is not a new idea, but everyone has their own ways of staying there. What follows is my own bag of tricks.
How to transition to inbox zero
1. Set aside an hour or more, just this once, to skim through the last 7 days of email and act on anything important. Important is defined as "if you don't reply to it today something bad will happen." Otherwise... no. Ignore it for now.
2. "Archive" everything. Absolutely everything. Hit "select all" and "archive," not delete. (*) This gets you around the anxiety of Maybe Deleting Something Important. You're not, you're just archiving it, okay? You can search for it later if you really want to.
(If you are not using gmail, fix that, or use something else which offers an "archive" button just as good and convenient.)
Instantly, you are in a much better position to act on the next truly important email that arrives in your life. But you can do better than that. Here's how I stay there on a daily basis.
How to stay at inbox zero
1. Once a day, sit down to do your "inbox zero," as described below. Make this a good time. You've got your coffee and a few minutes before you have to dash off; interruptions are as minimal as you can make them.
If this is your work inbox, just take the time. Your coworkers want you to be on top of your email. (**) If this is your personal inbox and you're a stay-at-home parent, I sympathize with the level of interruption you're dealing with, but again, it's an investment in you that your family ideally will willingly make.
2. Every time you get an email from a mailing list, political cause, etc., either read it right now, delete it on the spot, or unsubscribe. If you are disinclined to read it now, during your designated email time... what do you think the chances are you'll read it, ever? Absolutely friggin' zero. Unsubscribe. Every time you unsubscribe an angel gets its wings.
3. Every email should be replied to, forwarded to someone who can better handle it, acted on right now, deleted, archived for reference, or turned into a TO-DO.
Hint: if there is any extra information you need before you can act on the email, reply and ask for it and hit "archive!" That thread is gone from your inbox until they reply. You've just bought yourself one day, in most cases, before you have to do anything with this again. If the other party never replies, it was not important to them either. And you have documentation of that. You're the responsible one. Move on.
Most things can either be acted on right now, during your inbox zero time, or are unlikely to get done ever, and keeping them around is pointless. The exceptions... the reasonable tasks that take multiple days to complete or require something you won't have until later... belong on your TO-DO list.
4. Do not use your email inbox as a TO-DO list. You need a separate TO-DO list. Paper works surprisingly well, but there are innumerable TO-DO list apps. Even gmail has a little built-in TO-DO list feature tucked away. It's a choice on the "GMail" menu at upper left. There are third-party mobile apps that can work with it, too.
Hint: you can create a simple TO-DO, then archive the message, and search for it later when you need the details to act on the TO-DO item.
I also use calendar reminders in my phone for time-sensitive TO-DOs.
5. If you really, sincerely get emails you don't have to act on right now but would love to read later, create a "read later" folder for fun and edifying things only and move those messages there. This is not for actionable stuff. Actionable stuff, you should act on right now, or create a TO-DO. It is your cookie jar of cool things to read when you feel like it, not guilt trips you really must read. Those... you read. Right now. Or you don't mean it and you should archive them and move on with your life.
6. Accept that you're going to archive some things that turn out to be important later. It's OK. If it really matters to the other party more than you thought, they will ask about it again. In this case you are no worse off than you were before you got on top of your email world. And you're going to do this much less often than you did before.
7. When you get an email in the middle of the day... relax! You can reply to it now, and sometimes you should. But you could also just wait until tomorrow's inbox zero time. The absolute worst case is that you'll deal with it in one day. And that means you don't have to panic and jump on it right now.
Benefits of inbox zero
I hardly ever freak out when I get an email in the middle of the day, or at 3am for that matter. I never have that anxiety that comes from worrying that if I don't act on it this very millisecond, it will be lost forever in my inbox.
Instead I know that I will act on it during my daily inbox zero time.
My friends and coworkers took a little time to adjust to this "once a day" rhythm, but they like it soooo much better than the old "sometimes miraculous, sometimes totally unreliable" Tom.
My anxiety level has dropped because I know I'm responsible. I don't think I'm on top of my shit, I know I am.
And I really like not being a flake.
Plus: bragging rights.
(*) With gmail, "select all" will initially select the current page's worth of messages, but there's a little prompt asking if you want to select all the messages in your inbox. Yes! You do!
(**) Yes, I have the luxury of a job where my coworkers behave rationally, and you may not. My condolences. But I still think this will probably be a net positive for you in terms of Not Getting Fired, as compared to being 6 months behind on email.
Every time we hear a car go past blaring loud music we start singing Axis of Awesome...
Matt loves to walk around and randomly scream at people gushing over the show,"I READ THE FUCKING BOOKS".
(He's a little bit nutty. He wanted to be a history teacher, and he told me he really wants one of his students to walk up to him and say "Mr. Bowerman, I would do anything for an A" and he'd reply "Anything?" and she would say "Yes Sir. Anything." then he'd lean in real close and say very loudly in her ear, "YOU CAN FUCKING STUDY"
I told him his career would be epic and short lived. )
I READ THE FUCKING BOOKS!!!
Harry Potter: the books were better inversely with the movies. Goblet of Fire hits equilibrium.
Hunger Games: The books are unreadable.
I do love both the books and movies for HP and GoT.
(But I am hearing you on those two books in GoT Leah. I still haven't finished Dance with Dragons yet. I keep losing interest around the 300 page mark. And it gets to the point that every time I see Tyrion say "Words are wind" or "where the whores are" I want to throw the book really hard at GRRM's face.)
Last night I got to tell Archer that President Snow's kid is Ace from Stand by Me. :)
I tried to watch the Game of Thrones show, but it didn't hold my interest, and then after I heard about some of the reinterpretation (Jaime rapes Cersei in the show, he does NOT rape her in the books, and that interpretation not only tears down his motivation for all his bad acts and makes him seem like a mustache-twirling villain instead of a complex character, it makes Cersei seem like the weaker of the pair, which lessens her and also changes the power dynamic between the two of them from intricate to yawn - man overpowers woman with force), I wasn't motivated to go back and try again.
That said, AGOT through ASOS rocked and I have read them more than twice!
Personally, I adore the show. There's some problems, yes, but it's really well done television. I could watch nothing but the Arya and Tywin at Harrenhall bits pretty much forever (I know it's Roose Bolton in the books, but damn is it awesome with Tywin), and I love that Sansa actually makes sense and it not a complete twit in the show, but she's an abuse victim with PTSD from dealing with Joffery.
tl;dr-- they collapse the cast a lot in the show, but it makes a lot of sense that they do. The fact that Bran has a chance to let Jon know he's north of the wall, and chooses to go to the Children of the Forest instead is kind of neat as well.
That said, Dany struggling with people being idiots while she tries to hold Mereen together is exhausting in whatever medium.
I'd watch that, probably. And maybe I will try to watch the series again, but speaking as the woman who is four episodes behind on Criminal Minds (my favorite show on TV right now, though it's in close competition with The Good Wife) ... not inspired to pick up the AGOT DVDs any time soon.
We are also watching The Walking Dead (also episodes behind there), but Walking Dead has never been my favorite show because it's inconsistent. Some episodes are gripping and exciting and fantastic to watch and some are just slogs, it's very bipolar.
We are bad Atlantans and are not watching the Walking Dead.
Watch the first four in order on this list:
https://www.youtube.com/results?search_query=bad+lip+reading+walking+dead
You can't handle the flow, son.